Letter Writing : Definition & Types with Examples in Telugu

Letter-Writing

Form of the Letter
Letter-writing is an art and should be cultivated as such. Letters మూడు విధములు :- (a) Private letters (b) Official letters (c) Business letters.
ప్రతి letter కు 6 భాగములుండును :
(1) Address of the writer. (2) Place and date of writing. (3) Form of address or Salutation (4) Body of the letter. (5) The Subscription. (6) Address of the person to whom it is sent or Superscription.
1. Adress of the writer :- ఉత్తరము వ్రాయువారి విలాసము (adress) అనగా, అతడు కాపురముండు ఇంటి నెంబరు, వీథి పేరు, ఊరి పేరు మొదలగునవి. ఇవి ఎప్పుడును కాగితము యొక్క అంచునకు దిగువగా కుడిమూలను వ్రాయవలెను. ఇంటి నెంబరు తరువాతను, వీధిపేరు తర్వాతను, ఊరి పేరు తర్వాతను comma లు ఉంచవలెను.
2. Date of writing :- ఉత్తరము వ్రాసిన తేదీ ఇది ఎప్పుడును Adress క్రింద కొంచెము కుడిచేతి వైపునకు జరిపి వ్రాయవలెను. నెల తర్వాత comma యును. సంవత్సరము తర్వాత full stop ను ఉంచవలెను.
3. Salutation :- ఇది యెప్పుడును కాగితము యొక్క ఎడమ ప్రక్కను కొంచెము క్రిందుగా margin వద్ద నుంచి ఆరంభించి వ్రాయవలెను. దీని చివర ఎల్లప్పుడు comma ఉంచవలెను. ఈ Salutation ఉత్తరము వ్రాయువారికి అందుకొనువారికి గల సంబంధమును బట్టి మారుచుండును.
(a) తల్లిదండ్రులకు, పినతండ్రి, మేనమామ మొదలగు వారికి Dear Father, Dear Mother, Dear Uncle ఈ విధముగా వ్రాయవలెను.
(b) అన్నలకు, అక్కలకు, పినతండ్రి, పెదతండ్రి బిడ్డలకు Dear Brot- her, Dear Sister, My dear Brother, My dear Sister అని వ్రాయవలెను.
(c) కుమారులకు, తమ్ములకు, చెల్లెండ్రకు, ప్రాణస్నేహితులకు వ్రాయు -నపుడు పేరుపయోగించుట యుక్తము. ఎట్లన :-
Dear Rama, My dear John, Dear Mary, Dear Sita.
(d) సామన్య స్నేహితులకు కూడ పేరు సుదహరించుట ఉచితము కాని ‘Mr’ అనిగాని ‘Sri’ అనిగాని చేర్చవలెను;
ఉదా : Dear Mr.Gopal or Dear Sri Gopal..
(e) Teachers కును, పై అధికారులకును పరిచయస్థులకును Dear Sir వ్రాయవలెను.
(g) Company లకు, Firm లకు వ్రాయునపుడు, Dear Sirs లేక Gentlemen అని వ్రాయువలెను.

Read and Learn more Written Composition

4. The body of the letter :- Form of Adress క్రిందుగాను, Margin కి కొంచెము దూరముగాను ఆరంభించవలెను. ఇందు ఉత్తరము యొక్క సంగతులుండును. చివరి వాక్యము ముగించిన యెడల చివర fullstop ను,
ముగించని యెడల comma యును ఉంచవలెను.
5. The Subscription :- అనగా ఉత్తరము యొక్క చివర భాగము లేక సంతకము మొదలైనవి. Body లో ‘అఖరి పంక్తికి క్రిందుగాను కొంచెము కుడి వైపునకు “I am” “I remain’ లేక ‘Believe me to be’ అవి వ్రాయ వలెను.
N. B. :- Body of the letter మఱియు Subscription ఒకే పేజీలో నుండవలెను. Body of the letter పూర్తిగా ఒక పేజీలోను, Subscription తర్వాత పేజీలోను ఉండకూడదు. కాని Body of the letter లోని చివర కొంత భాగమైనను తర్వాత పేజీలో నుండిన, దాని క్రింద Subscription వ్రాయవచ్చును.
దీని క్రింద తల్లిదండ్రులకు ‘Your loving son’, ‘Yours affection- ate son’ అనియు Uncle కు “Your loving nephew’ అనియు వ్రాయు వలెను..అన్నదమ్ములకు, అక్కచెల్లిండ్రకు ‘Your affectionate brother’, ‘Your loving bother’ లేక ‘ Your loving sister’ అని వ్రాయువలెను.
Teachers 5 ‘Your most obedient student’ or ‘Yours most obediently’-అని వ్రాయవలెను.
స్నేహితులకు ‘Yours very sincerely’ అని, ప్రాణస్నేహితులకు ‘Yours ever’, ‘Yours always’, ‘Lovingly yours’ or ‘Ever Yours’ అని వ్రాయవలెను.
కొద్దిపాటి పరిచయమున్నవారికి (acquaintances) ‘Yours truly’ ‘Yours sincerely’ అని వ్రాయవలెను. పరాయివారికి (strangers), ‘Yours faithfully, or ‘Yours truly’ అని వ్రాయవలెను. కంపెనీలకు కూడా ఇలాగే
Note: Subscription లోవచ్చు ‘I am’ లేక ‘I remain’ తర్వాతను, ‘Yours truly’, ‘Your most obedient pupil’, etc: o commas ఉంచవలెను. సంతకము చివర fullstop ఉంచకూడదు.
6. Superscription : పై విలాసము: ఇది పేజీకి ఎడమవైపున సంతకమునకు కొంచెము క్రిందుగా వ్రాయవలెను.
ఉద్యోగము మొదలగునవి లేనపుడు కూడ పేరును Esq., చేర్చుదురు ఉదా:- J. Narayana Esq., ఆ పేరునకు క్రింద ఇంటి నెంబరు, వీధి పేరు, ఊరి పేరు వ్రాయవలెను. ఆఖరి పంక్తిలో District మారిన, ఆ District పేరును, Province మారిన ఆ Province పేరును, విదేశములకు వెళ్ళవలసిన ఉత్తరములపై ఆ దేశము పేరు గూడ వ్రాయవలెను. University titles Esq., కి తర్వాత
రావలెను. లేదు.
ఉదా:- R. V. Ratnam Esq., M.A., L.T., కంపెనీలకు Messrs. అని వ్రాయవలెను. ఉదా:- Messrs. Gopal & Co. Enovelope మీద Official ఉత్తరములలో తప్ప to వ్రాయనవసరము
N.B.:- ఈ క్రింది దోషములు లేకుండ జాగ్రత్త వహించవలెను.
1. A note of exclamation or a full stop after salutation.
2. An apostrophe in yours in the subscription.
3. A participle phrase at the end without “I remain” or “I am” in the subscription.
4. Yours followed by a noun or your followed by an adverb; as; ‘your lovingly’ or ‘yours loving son’ or ‘your obediently pupil’
5. A concluding participle phrase followed by such imperative sentences as ‘Believe me’; as:-
‘Hoping to hear from you soon’, ‘Believe me to be’.
Note:- Here the participle hoping refers to the person writing the letter. So the correct form is ‘hoping to hear from you soon’, ‘I remain’: but if we say hoping…. soon, ‘Believe me to be’, hoping refers to ‘you’ (the subject of believe) which is absurd.

1. Your post card is duly to hand and I am glad of the same.
2. Your post card duly to hand, or yours to hand or yours of 8th instant to hand.
3. I received your post card, or I am duly in receipt of your post card or I have your letter.
4. Glad to tell you that I have passed my examination. 5. Accept my most heartfelt congratulations on your success in the examination.
6. Exceedingly sorry to tell you that I have not passed the examination.
7. Exccedingly happy to inform you that my brother is blessed with a son.
8. I have not heard from you for a long time.
9. It is long since I heard from you.
10. No letter from you for a long time.
11. You have not been pleased to reply to my last letter. 12. I wrote to you a few days back, but no reply has been received.

Specimens of letters
To a Teacher
Dear sir,
Kakinada-1,
2nd March, ’92..
I request you to grant me leave for to-day, as I am suffering from dysentery, (or as I have fever).
I remain,
Your obedient pupil
XXX

Dear Madam,
Adoni,
3rd March, ’92.
My mother is taken ill rather suddenly. She wants me to remain at home, as there is no one else to attend on her. I therefore request that you may be pleased to grant me leave for to-day.
I remain,
Yours most obediently,
XXX
Vizag-2,
3rd March, ’92.

Dear Sir,
Kindly grant me leave for a week, as I have to go to Kakinada, to attend my brother’s marriage which comes off on the 5th of this month.
Dear Sir,
I remain,
Yours very obediently,
XXX
Guntur,
5th March, ’92.
I had an attack of chicken-pox last Monday, and I have not been keeping well since. May I request you to excuse my absence this week also.
I am, Yours obediently,
XXX

Sir,
Nellore, 6th March, ’92.
I have been laid up with fever since yesterday. I have not been able to attend school. Please grant me two days leave of absence for the 7th and the 8th instant.
I am, Yours very obediently,

To Father
XXX
Kakinada-1,
Dear Father,
12th March, ’92.
I am glad to tell you I did wel! in the final examination. I did quite well in English and Mathematics. The Science paper was a little stiff. I do not expect more that 35% marks in it. However, I think I can get through this year.
Please give my love to mother, and all at home.

Dear Father,
Your loving son,
XXX
Rajahmundry-2, 5th March, ’92.
I have not heard from you for a long time. I am at a loss to know the reason. I received the M.O. sent by you. But the amount is not sufficient to meet all the expenses. I wish to buy some story books and read them in the holidays. Further I am badly in need of a good Dictionary. The hotel-keeper is press- ing me for advance. So, please send me fifty rupees more. I shall come there soon after the examination is over.

With love to mother,
I remain, Your loving son,
XXXX

To father describing the celebration of the School Day.
My dear Father,
Rajah’s High School Hostel, Tuni, 22nd March, 1992.
I am sorry I could not reply to you earlier, as I had been busy decorating our school building with flags and festoons against the Annual School Day which fell on 20th March. I remember my Headmaster having sent you an invitation.
All the pupils especially the prize winners, were earg- erly looking forward to that day. The function was to begin at 4-30p.m. Ten minutes earlier, arrived the District Collector, the president of the evening function. The Scouts and the N.C.C. cadets presented the guard of honour to him, who was led by our Headmaster to the dais specially illuminated by arches of coloured bulbs.
After he was formally proposed Chairman and gar- landed with applause, he made a few introductory remarks. The Headmaster read the Annual Report of the School. This was followed by a few speeches by eminent men invited for the
purpose.
Then the prize distribution began. I got a thrill out of shaking hands with the dignitary while receiving my prize for proficiency in English, especially in the presence of about a thousand people including parents, citizens and all the pupils of the school; of course I keenly felt your absence.
In his concluding speech, the President congratulated the staff and the students for the good results produced at the

S.S.C. Public examination last year and made a few observa- tions on the necessity of compulsory military training being in- troduced in High schools.
After a vote of thanks from the Headmaster, the pleasant function came to a close with the staging of a playlet “Donga- tanam” by the pupils.
Hoping to be amidst you all in a short time.
I am,
Yours affectionately,
Address:
Sri. S. Rama Rao, B.A.,
Tahsildar, Rajahmundry,
PIN: 533101.
To Uncle thanking him for the birth-day present.
No.18, Prakasam Street,
My dear Uncle,
Ramaraopeta,
Kakinada-4,
18th March, 1992.
I had your kind letter yesterday evening. I can hardly say how pleased I was to get it. As for the wrist-watch which was delivered to me this morning (the very morning of my birth- day) I am overjoyed at it.
I have never yet had a watch and have always eagerly looked forward to having one. In fact, I wanted a watch more than anything else. When I read your letter, I knew that at last I was realising the dream of my life. It shows not only the time but the days of the week. I put it on at once. Whenever I look at my watch, I shall think very gratefully of you.
I am, Yours ever gratefully,

Address:
Sri.S. Srinivasa Rao, B.A.,B.L.,
Sub-judge,
VISAKHAPATNAM-2.
A note to a friend
My dear Mohan,
Friday morning,
My father is going to take me for a row on the river this evening and wishes me to ask some of my friends to join us. Will you come? I shall be glad if you do. I think we shall make a party of nine or ten. It promises to be a delightful evening and I hope we shall have a jolly party. I shall look for you at five. Please write a line to say that you are coming.
Dear Rama,
I am, Very truly yours,
Reply, declining
Friday noon,
Many thanks for your kind note. But I am sorry to say I cannot join you this evening. The fact is I must attend on my mother who is feverish.
Wishing you a pleasant evening,
I remain,
Yours ever,
Reply, accepting
Friday noon,
Dear Rama,

It is really very kind of you to think of me in connection with the row on the river. I am delighted to accept your invitation.
Dear Sir,
Yours ever,
Invitation for Dinner
14th April, ’92.
Will you give us the pleasure of your company at dinner to be given at my residence on Thursday, the 18th instant at 8- 30 p.m. in connection with my sister’s marriage?
I am,
Yours very Sincerely,
Write a letter to a friend telling him about your future plans
after you leave school.
Kakinada-1,
10th March, ’92.
Dear Krishna,
Thank you very much for your letter asking me what I mean to do when I leave school. I am glad to hear that you are getting on gloriously well with your new job there.
I appeared for the S.S.C. Public Examination this April and hope to pass getting creditable marks. My future career de- pends a good deal upon my father’s views.
I know he cannot afford to give me College Education and I have a bias for Technical Course. So I wish to try for a seat in the Polytechnic or I.T.I. in the Civil Engineering Course. I am sure of getting a job soon after I finish the course; for the Andhra Government has many Engineering Projects on hand.

Please remember me to your revered mother. Hoping this will find you in the best of health.
I am, Yours sincerely,
XXXXXX
Address:
Sri K. Krishnarao,
Sanitary Inspector,
Tuni, E.G.Dt.
Given below is what your friend wrote to you. Write a complete letter replying to it.
I came to know that you saw a circus at Hyderabad. How is it? What did you like? Are you coming to my place for my brother’s marriage? You will like the village with its fields and hills. Please reply.
Reply
22-247, Saidabad Colony,
Hyderabad, 23-4-’92.
My dear Venugopal,
I have your letter dated 20-4-’92. I wonder how you could know that I saw a circus here. It is a fact that on 10-4-’92 my sister and I witnessed “The Grand Orient Circus” which was vey entertaining. A lion riding on an elephant, a person passing through ten rings of flames one after another without being hurt, a girl lifting a heay load with her teeth-are some of the most striking feats.
Yes, I have duly received your inviation for your brother’s marriage at Annavaram. I would like to attend the function, and avail myself of the opportunity of enjoying in your com- pany the beautiful scenery – the fields and the hills of the place as suggested by you

Hoping to meet you soon,
I am, Yours sincerely, Prasad.
Address:
Sri. J. Venugopal, Annavaram,
(via) Tuni,
East Godavari District.
2. Given below is what your friend wrote to you. Write a complete letter replying to it in about 100 words.
I like Andhra Pradesh. I want to see some important places in your state. Which of them do you want me to see? Why? I will come whenever you want me to.
Reply
14/406, Bondavari Street,
My dear Jayanth,
Visakhapatnam – 1,
PIN-530001,
15th March, ’92.
Yours of the 10th instant to hand, i am very happy to know of your desire to see our State, Andhra Pradesh.
In my opinion, the following places are worth seeing: 1. Srikurmam, Simhachalam, Annavaram, Bhadracha- lam, Antarvedi, Mangalagiri, Srisailam, Kalahasti and Tiru- pati, (all amous for sacred temples).
2. Visakhapatnam and Kakinada (seaport cities).
3. Vijayawada (a Railway junction and business centre). and Nagarjuna Sagar Project.
4. Hyderabad (our capital city)Please take a month’s leave and meet me in the first week of April. My brother’s car will be at our disposal and both of us shall have a holiday trip.
Hoping to have the pleasure of meeting you soon,
Adress:
Shri. R.K. Jayanth,
Nil Block/10-B,
Malviyanagar,
NEW DELHI.
PIN: 110017.
I am, Yours sincerely,
V. Rama Rao.
3. Given below is what your friend wrote to you. Write an answer in about 100 words.
What on earth has been happening to you? I haven’t heard from you for months – not since last I wrote in January. In fact, I hope that your silence doesn’t mean that you have been ill.
What are you doing these days? I suppose that, like us, you are studying and revising for the examinations.
I expect you will be leaving school at the end of the term. What are you going to do? School work never was your strong point-especially English and Mathematics. It’s a pity you can’t play football for a living. (Incidentally) have you been winning all your matches again?

Reply
8-201, Patel Road, Anantapur, 17-4-’92.
Dear Gopal,
Thank you for your letter. I coud not write to you all these days, for I haven’t got your address. The letter, you say you wrote in January, was not received by me.
I am working hard for the examination and I am sure of securing a pass in the first class. In the next academic year, I shall study Intermediate. How is it you have such a poor opinion of my progress at school?
Our school football team won as usual at the State level. I was awarded a special silver medal.
Please drop a line about your studies and other activities.
Yours sincerely,
Address:
Venu.
Sree V. Gopinatha Rao,
11-3-930, Mallepalli,
Hyderabad -1.
PIN: 500 001.
A letter to a pen-friend in England telling him about life in an
Indian village.
Kakinada (India)
28-1-’92.

Dear Mr. John,
Many thanks for your letter dated 22-1-92, giving a vivid picture of English village life. In this letter I would like to give you an account of the life in a typical Indian village.
Real India is rural India. India contains about 600,000 villages. The population of a village being round about 5 or 6 thousand. A good majority of the 480 millions of our people live in villages.
Every village is a self-contained unit. Depending on the size of its population, a village has its own artisans like the carpenter, the blacksmith, the goldsmith, the washerman, the potter. It has its own grocery. Modern villages have a High School, a Co-operative Society, a Co-operative Credit Bank, a rural Health Centre and a Branch Post Office. Most of the villages have a temple, generally, by the side of the bund of a tank or the bank of a canal. As a result, more need not go ordinarily to town or city.
Government revenue is collected by the village offiers. People are engaged in their agricultural work as a matter of course. They live a contented life. Their wants are simple. They are not bothered by the din and bustle of a town life.
I am glad to inform you that we have recently celebrated our “Republic Day” with enthusiasm throughout the country.
P.S
To
Yours sincerely,
S. Kameswara Rao.
Please address your reply as follows:
Shri. S. Kameswara Rao,
3, Prakasam Street,
Kakinada, Andhra Pradesh,
PIN: 533 004. INDIA.
G. F. John Esq.,
2, Elan Tree Road, East end,
London. W. C. 2.
To a Firm
6-4-66, Jawahar Street, Kakinada, PIN: 533 001, 12th March, ’92.

To
The India Book House,
Book Sellers,
3-4-423, Narayanaguda,
Hyderabad,
PIN: 500 029.
Gentlemen,
Please send me by V.P.P. one copy each of: Flowering Trees by Dr. M. S. Randhawa. Domestic Animals by Shri Harbans Singh.
Common Birds by Dr. Salim Ali and Mrs. Laeeq Futehally. I have to-day sent you by M.O. Rs. 25/-(rupees twenty- five) as advance.
Yours faithfully,
A.Venkata Rao.
Write a letter to your District Health Officer to take urgent
steps against the spread of cholera in your locality.
From
To
Sir,
Landholder,
Sri P. Rama Rac
Injaram, Kakinada Taluk.
The District Health Officer,
East Godavari District,
Kakinada.
I write this to inform you that cholera has broken out in my village, Injaram, in Kakinada Taluq. Of the six cases, one proved fatal last week.
I trust the village officers have already reported this to you. But so far no steps have been taken by way of inoculation or disinfecting the tank which is the only source of drinking water. The few cases of infection had better be segregated as early as possible.
I, therefore, request you to take measures urgently to prevent the spread of the epidemic in the locality.
Injaram,
Yours faithfully,
XXXXXXX.
10th March, 1992.
From
Sri Lolla Sreeramulu,
Application for a post
11-1-8, Prakasam Street, Ramaraopeta,
KAKINADA -4.

To
Sir,
The Chairman,
Municipal Council,
Kakinada.
Being given to understand that a teacher’s post has fallen vacant in one of the Upper Primary Schools of the Municipality, I offer myself as a candidate.
I passed the S.S.L.C. and the T.S.L.C. Examinations. I have already put in three years of service as a teacher. Copies of testimonials have been enclosed herein.
I am confident that I can give you full satisfaction in the discharge of my duties as a teacher. I therefore request that you may be pleased to favour me with the post.
Kakinada, 10-3-’92.
Yours faithfully,
Lolla Sreeramulu.

How to begin Applications for Appointments.
1. Having come to (know) understand that there is a vacancy in your, I offer myself as a candidate for the place.
2. Having heard that you are in need of a (Typist, clerk, stenographer, etc.,)
3. Having been informed that there will be a vacancy shortly in your establishment for a post.
4. Having seen an advertisement in ‘The Express’ dated that a trained teacher is wanted, I write to apply for the
5. With reference to an advertisment that appeared in “the Andhra Prabha” dated for a clerk, I offer myself for the post.
6. In reply to your advertisement in “The Hindu ” of date –I offer my services as a copyist.
To
Application for Certificates
The Headmaster,
Municipal High School,
Gandhinagaram,
Kakinada – 4.

Sir,
I studied Class X (section A, No. 15) in your High School during 1890-91 and passed the S.S.C. Examination.
I now request you to order the issue of my:
1) S.S.C. Certificate
2) Transfer Certificate and
3) Conduct Certificate.
Thanking you,
Kakinada,
1-3-’87.
I am,
Your obedient pupil,
A. Sarala.

From
Application for Admission Form
Kumari V. Sugunamani,
C/o. Sri V.Bhaskara Reddy,
Karapa, (Kakinada Taluk, East Godavari Dt.)
To
The Principal,
A.S. Government College for Women,
Jagannaikpur,
Kakinada – 2. PIN: 533 002.
Madam,
I request you to order the issue of a form of Application for Admission into the Junior Intermediate Class of your college.
I enclose herein (1) a chalan for Rs. 1/-paid into the State Bank, Kakinada and (2) a stamped envelope with my address.

Yours faithfully,
V.Sugunamani,

Karapa,
10-3-’87.
Enclosures -2.